Wissler Ranch HOA Regular Monthly Board Meeting Minutes
December 16, 2023
- Call to Order: The Wissler Ranch HOA December Board of Directors’ regular monthly meeting was called to order at 11:30 a.m. at the Tri-Lakes United Methodist Church.
- Roll Call: The following board members, officers, and homeowners were in attendance:
Board Members: (quorum established)
President – Hal Goldback
Vice President – Peter Popp
Director/Secretary – Sharla Davis
Director – Wayne Gardner
Director – Bob Roche
Other Officers:
Treasurer – Jay Best (prearranged absence)
Committee Representatives:
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – Deb Bullock (absent)
Infrastructure – Peter Popp
Website/IT – Al Maurer (absent)
Welcome – Sandy Maurer
Homeowners: John and Nadine Awald, Pat James, Jim and Rose Keefe, Matt and Laurie Mask, Kathleen McCormick, Roy Richardson, Nancy Smith
- Reading and Disposal of Minutes: Hal made a motion, Wayne seconded, to approve the November 2023 minutes; motion passed. The meeting minutes will be posted on the website and mail kiosk bulletin board.
- Reports:
– Officer:
– President: Hal discussed progress on the cistern replacement project. An on-site meeting was held between the contractor, engineer, and pump installer to clarify installation processes. The tank manufacturer informed the contractor that delivery appears to be set for mid-January.
– Vice President: no report
– Treasurer: Peter gave the treasurer’s report and reminded everyone that dues are due January 15, 2024, past due on January 16, 2024, and delinquent February 15, 2024. Due to recent law changes, the HOA is now required to physically post delinquent notification signs on properties when owners fail to meet the February deadline.
– Committee:
– Covenant Compliance: Sharla reported on one covenant violation, late water meter reading, which will be discussed in executive session.
– Design Review: Wayne reported on the projects he and the DRC reviewed this month to include landscaping, fencing, and covenant violation resolution. Additionally, the DRC met onsite to discuss the location of a ‘free library’ at the mailbox structure, previously approved by the Board at no cost to the HOA.
– Infrastructure: no report
– Welcome: Sandy reported that she is following the two properties for sale on Still Glen.
– Website: Sandy read a report from Al on all the cleanup, restoration, archival, and updating he has done as the HOA’s ‘webmaster.’
– Forestry (includes Fire Wise): absent
– New Business:
– Neighborhood Watch: Nadine Awald, Community Outreach Representative, mentioned there was no new criminal activity reported in the area. She also reminded everyone that she posted a news item on the website explaining her role and that of NW; Kathleen McCormick is now ‘moderating’ Next Door; and, National Night Out had no volunteers last year so its 2024 status is unknown.
– Homeowner concerns:
– A homeowner expressed concern over the number of dogs on a particular property. The Board will contact HSPPR regarding zoning, etc.
– There was repeat discussion on DRC approval for landscaping/swim spa and tree removal.
- Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”
–Sharla made a motion, Hal seconded, to adjourn to executive session @12:07 p.m.; motion carried.
– Sharla made a motion, Hal seconded, to adjourn from executive session @12:18 p.m.; motion carried.
- Hal made a motion, Peter seconded, to reconvene the regular monthly meeting @12:18 p.m.; motion carried.
– Old Business: Per the covenant enforcement policy, Hal made a motion, Sharla seconded, to fine a homeowner $300 for submitting a 2023 water meter reading 27 days after the due date; motion passed unanimously. Due to the same homeowners’ extenuating circumstances last year, the Board waived the 2022 late reporting violation and associated fine for reporting 29 days late.
- Adjournment: Due to no other business being brought before the Board, Hal made a motion, Peter seconded, to adjourn the regular monthly meeting at 12:19 p.m,; motion carried.