Wissler Ranch Homeowner's Association Board Meeting
Kilmer Elementary School
September 4, 2003
UNAPPROVED
Board Members in attendance
Mark Cookson
Ken Bonitz
Gary Fish
Jim Montgomery
Sherri Wilson
Marne Trujillo
Chad Boekes
Bob Lorenz
Members at large
Mike Coulup
Mark Cookson called the meeting to order at 8:07 pm
New Board Member
Bob Lorenz motioned to accept Mike Coulup as a replacement for Dan Rogers who resigned because he moved. Chad seconded and all were in favor. Mike's term will end November 2004.
August Meeting Minutes
Ken motioned to approve the minutes from August 2003 as amended. Bob seconded and all were in favor.
5-Year Community Plan
Ken has gotten bids contacted several landscape architects from a number of Landscapers for conceptual drawings for the common area. We received two no bids, one "no repl", two telephone responses that stated they would charge around $2,500 for only a plan but didn't have time to put it in writing, and the one bid from Guman & Associates. Prior to the meeting, Ken forwarded the bid from Guman & Associates, Matt Spidell to the existing board members via eMail. The bid was for conceptual drawings and the cost was $1400. We approved this cost via eMail prior to the meeting. Matt will have final drawings and cost estimates within a week to 10 days so that we can present conceptual drawings, a 5-year plan, and cost estimates ready for the annual board meeting in October. Ken will present the plan to the homeowners at the annual meeting. We will probably have 3 major projects in the proposal the Pavillion pavilion, the main entrance and the 2 other entrances and landscaping around the mailbox area. Mike suggested that we meet in person with the 5 homeowners that would be affected by replacing or changing the look of the entrances (the logs at the entranceways are on 5 lots).
DRC Report
Jim Montgomery presented the DRC report. Jim said some lot owners/builders have requested very short turnaround times for approvals of plans. He said that if he is home, it is not a problem but if he is not, he cannot always meet the request. He wanted people to know that sometimes it may take up to 30 days. Over the last 2 months most of the plans have been for landscape plans, a garage, a house. No vote was taken on this issue but all agreed that, should circumstances warrant, it was acceptable to take up to 30 days to review plans, but that our goal should be to turn around the plans as soon as possible.
Covenant Report
Gary Fish presented the covenant report. No complaints came in this month. He is working the procedure. His intent is to send his draft out via eMail and invite feedback. At the annual meeting, he will present a draft of the plan/approach, take feedback from homeowners and then revise the plan with the rest of the board;s input.
Treasurer's Report
Chad Wells presented the report. We have a cash balance of $30,191 as of September 4, 2003. We have 13 homeowners that still have not paid their 2003 annual dues. Two letters have been sent to them, the last one going out August 1, 2003. We have 2 carry-overs from 2002, not counting the foreclosure on Roaming.
Annual Meeting Preparation
Bob presented a copy of the proxy letter. We currently have 3 members running for the upcoming board Bob Lorenz, Jim Montgomery, and Gary Fish. A letter was sent out to the homeowners a month ago asking for volunteers for the board. No one has volunteered. Ken will compile the slides. He has requested a week for everyone to submit their slides. Topics for the annual meeting will include each officer's report, reports from the 2 committees, the water issue, and the 5-year plan.
Mark said that there will be free baby-sitting available. The welcoming committee, as well as other volunteers, will also provide cookies and we will provide bottled water.
New Business
Ken said that someone from Elk Creek ranch, the development adjacent to Wissler Ranch has requested a variance from the county to allow a 2000 square foot Dentist Office. A hearing will take place on September 10th.
Chad discussed the wells in the common area. Last year the area was quick deeded to WR and the wells should be ours now.
Mike asked about another display case with a slide lock at the common area. This would be for additional display for the board posting official HOA business such as meeting notices, etc. The need for the additional board has been created because HOA notices posted at the mailbox area have been pulled down by person(s) unknown. Jim motioned for approval, Chad seconded and all were in favor.
Bob moved to adjourn the meeting. Mark seconded and all were in favor.
The meeting was adjourned at 9:07 pm.
Created on ... December 04, 2003