• Call to Order: The September Board of Director’s meeting was called to order at 10:20 AM at the Monument library.
• Roll Call: the following board members, officers, committee chairs/members and homeowners were in attendance:
Board Members:
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner – absent due to family commitment
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – absent due to family commitment
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – Pete Popp
Forestry (includes Fire Wise) – absent
Infrastructure – Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Website/IT – absent
Welcome – Sandy Maurer
Homeowners: Jack Windeler
• Reports:
– Reading and Disposal of Minutes: A motion was made and passed to approve the August minutes. Those board meeting minutes were posted on the mail kiosk bulletin board.
– Officer:
– President: no report
– Vice President: Hal provided an update on the cisterns; all members agreed the costs should be divided among neighboring HOAs. Jim will speak with the Fire Chief.
– Treasurer: Kathleen emailed her report to the Board prior to the meeting. It will be posted on the website.
– Committee:
– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the Covenants.
– Courtesy emails were sent to four homeowners reminding them of the following: vehicles cannot be parked on combustible, unapproved surfaces; only one security sign may be posted at the end of the driveway; RVs may only be on site for seven days in one sitting; and, slash piles need to be promptly removed
– The DRC reminded those in attendance that slash piles are a covenant violation if they have been on site for an extended period of time
– Jim will follow up on the covenant violation letter sent to a homeowner who failed to comply with the first violation notification letter for reflective signs/number of signs and dead landscaping; the homeowner has been non-compliant for five months.
– Design Review: Pete discussed a few of the items he and Wayne are working on;
– New common area signs have been received and will be put up as soon as new posts are purchased. The old posts have succumbed to weather; they are rotted and will not hold the new, improved signs.
– One homeowner project received DRC approval prior to start/completion, another one did not. The DRC will contact the homeowner with further instructions.
– Forestry (includes Fire Wise): absent; Forestry review will be in Nov with particular emphasis on the common area.
– Infrastructure: mailbox lighting repair was discussed. Wayne is researching solar panel options; unfortunately, no one system (electrical or solar) will do what we need. Hal is still working the cistern/pump issue.
– Neighborhood Watch: no report
– Website: no report
– Welcome: Sandy is caught up on welcoming our new neighbors…it’s been a busy year!
– Old Business:
– The Board is still pursuing options reference hiring a management company. The decision is tabled.
– A board hearing to review potential covenant violations was not conducted due to the homeowner not attending.
– Reminder: the annual homeowners’ meeting is scheduled for Saturday, October 20, 1:00-3:30 at the Tri-Lakes United Methodist Church. A brief discussion on meeting preparation, including agenda/planning, slides, and budget, occurred.
– New Business:
– Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.
• Adjournment: The meeting adjourned at 10:55 AM.