Wissler Ranch HOA Board of Directors Regular Monthly Meeting Minutes

November 18, 2023

• Call to Order: The November 18, 2023, meeting of the Board of Directors was called to order at 10:04 a.m., at the Tri-Lakes United Methodist Church, Monument.
• Roll Call: The following Directors, officers, committee chairs, and homeowners were present:

 Board Members (Quorum Established)

President – Hal Goldback

Vice President – Pete Popp

Director/Secretary – Sharla Davis

Director – Wayne Gardner

Director – Bob Roche

Officer: Treasurer – Jay Best

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deborah Bullock (Absent)

Infrastructure – Pete Popp

Neighborhood Watch – Nadine Awald

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John Awald, Kristin Crowell, Larisa Grimes, Pat James, Kathleen McCormick, Roy Richardson, Nancy Smith

Reading and Disposal of Minutes: A motion was made and seconded to approve the October 21, 2023, regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

     – Sharla gave a recap of the annual membership meeting. Even though there were no director elections this year, Article VIII of the Bylaws, Section 2, states, “The election of officers shall take place at the first meeting of the Board of Directors following each annual meeting of the members.” A motion was made and seconded to reelect the current slate of officers; motion passed: President – Hal Goldback, Vice President – Pete Popp, Secretary – Sharla Davis, Treasurer – Jay Best.

     – Water meter reading report. Sharla reported that the WR water accounting spreadsheet was submitted to the state engineer on Nov 16^th; 0 overages, 1 ‘no report.’

Reports:

President: Hal reported on the cistern contract/project progress and updated everyone on his and the DRC’s Nov. 10^th meeting with Denver Pump Installer. Tank delivery is still estimated for the end of Dec.

Vice President: no report

Treasurer: Jay reported on the financials including bills and cistern payments. Three homeowners are still on payment plans and there are zero delinquent accounts. With approximately 45 days left in the FY, WR is in good financial shape.

2024 Budget Review: The Board reviewed the 2024 notional budget. In accordance with the Covenants, Section 7.6, Limit on Annual Assessment, which states, in part, “…the annual Assessment, exclusive of any optional user’s fees and any insurance premiums paid by the Association, shall not exceed $300.00 per year per Lot,” the Board proposed equally dividing the WR insurance premium among the 133 home/lot owners for an additional $30 to be added to the 2024 annual assessment. A motion was made and seconded to increase 2024 dues to $330; motion passed.

     – The proposed budget was created with that increase in mind to fund capital improvement projects/unexpected costs outside of the cistern contract. A motion was made and seconded to adopt the 2024 budget; motion passed. The approved budget will be sent to all home/lot owners for review prior to next month’s ratification meeting.

     – There was further discussion on the initiative first presented at the October 2023 annual meeting to have any excess operating funds left at the end of the fiscal year automatically transferred to capital reserves. Past annual membership meetings have always held a vote with the majority always choosing to ‘fund capital reserves.’ Having the vote on the disposition of any excess funds as part of the budget process now eliminates the cost of balloting for this issue only at the annual meetings.  The Board/Treasurer will confer with the HOA’s attorney and accountant with regard to CCIOA/tax implications, if any, and revise the new policy if necessary.

Committee Reports:

Covenant Compliance: Sharla reported that a first-notice violation regarding nuisance barking/more than two dogs on property/non-compliant vehicle parking was still open due to the homeowner’s extenuating circumstances.

                 – In accordance with the Covenant Enforcement Policy, a first-notice violation email and letter were sent for ‘failure to report meter reading timely.’

                 – A homeowner emailed and asked about how “trees with fairy lights and Christmas lights are managed consistent with the HOA dark sky lighting policy.”

                             – The DRC responded, “As long as the temporary holiday lighting is truly temporary and not installed permanently, we see no issue with it from the DRC perspective.”

Design Review Committee: Wayne reported on the projects he and the committee are currently working, including the cistern.

                 – There was much discussion over an approved ‘swim spa’ project that is pending final inspection. A neighbor agreed to email his list of concerns to the DRC, and the issue was tabled until next month.

Forestry and Fire Wise: absent

Infrastructure Committee: no report

Welcome Committee: Sandy reported that everyone has been welcomed and she is keeping an eye on the two ‘for sale’ properties on Still Glen.

Web Site: no report

New Business:

      – Neighborhood Watch (in cooperation with the EL Paso County Sheriff’s Office): Nadine, as the WR Community Outreach Representative, reminded everyone, that ‘Neighborhood Watch’ falls under the Sheriff’s authority, not the Board.

                 – A motion was made and seconded to move ‘Neighborhood Watch’ from the WR committee list to prevent confusion; motion passed. Neighborhood Watch is a separate, stand-alone committee, under EPSO.  A homeowner mentioned that a new email address may be required.

     – Little Free Library book exchange proposal: a new WR resident, Kristin Crowell, presented handouts regarding her idea for a neighborhood book exchange. The Little Free Library is a national, non-profit organization dedicated to “increasing book access for readers of all ages and backgrounds.”

                 – She will meet with the DRC to discuss/measure potential locations, and gauge community interest.

      – Homeowner Concerns: no additional concerns were brought before the Board.

• Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

     – A motion was made and seconded to adjourn to executive session at 11:50 a.m. to discuss an open covenant violation; motion passed.

     – A motion was made and seconded to adjourn from executive session at 12:40 p.m.; motion passed.

    Old Business: An open covenant violation was deemed cured by the Board. Covenants and DRC Committees will email ‘cure notifications’ to the homeowner.

Adjournment: Since there was no other business brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 12:45 p.m.; motion carried.

Wissler Ranch HOA Board of Directors Regular Monthly Meeting Minutes

October 21, 2023

• Call to Order: The October 21, 2023, meeting of the Board of Directors was called to order at 10:07 a.m., at the Tri-Lakes United Methodist Church, Monument.
• Roll Call: The following Directors, officers, committee chairs, and homeowners were present:

 Board Members (Quorum Established)

President – Hal Goldback

Vice President – Pete Popp

Director – Wayne Gardner

Director/Secretary – Sharla Davis

Officer: Treasurer – Jay Best

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deborah Bullock (Absent)

Infrastructure – Pete Popp

Neighborhood Watch – Nadine Awald

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John Awald, Pat James, Kathleen McCormick, Roy Richardson, Bob Roche

Board member appointment: In accordance with the Bylaws, Section VII, 1.e., “…a vacancy of any director of the Board of Directors may be filled by appointment by a majority of the Board. The director appointed to such vacancy shall serve for the remainder of the term of the director replaced.” Hal Goldback welcomed director-nominee, Bob Roche, who introduced himself to the attendees. Hal made a motion to appoint Bob as the fifth director to fill Jim Keefe’s vacated position, Pete seconded; motion passed unanimously. Welcome, Bob, and thank you for volunteering to serve the remainder of Jim’s term!

Reading and Disposal of Minutes: A motion was made and seconded to approve the September 16, 2023, regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

Reports:

President: Hal reported on the cistern contract/project progress and reminded everyone that he sent an HOA-wide email blast regarding the status of both on October 17th. Pumps have been ordered and the cistern expected delivery date is mid-Dec of this year.

Vice President: no report

Treasurer: Jay reported on the financials including bills and cistern payments. Three homeowners are still on payment plans and there are zero delinquent accounts.

Committee Reports:

Covenant Compliance: Sharla reported that a first-notice violation letter was mailed regarding nuisance barking/more than two dogs on property/non-compliant vehicle parking. Two violations (outdoor lighting/non-compliant parking) were closed within the 30-day cure period.

     – Homeowners continue to complain about speeding (especially on Lockridge and Twisted Pine), running the 4-way stop sign on Wissler Ranch Rd, and OHVs on neighborhood streets.

                 – Please be reminded, as there are only three deputies for the surrounding area, to note date/time of incidents and call the violations in to the EPSO non-emergency number, 719-390-5555. The Sheriff’s office (not the Board) is responsible for enforcing local traffic laws.

 Design Review Committee: Wayne reported on 13 projects he and the committee are currently working, including the cistern.

Forestry and Fire Wise: absent

Infrastructure Committee: no report

Neighborhood Watch: Nadine reminded everyone that vehicle traffic safety laws are in place for a reason. Please be a good neighbor, observe all posted speed limits and stop signs, and remind your guests/visitors/teen drivers to do the same.

Welcome Committee: Sandy reported that everyone has been welcomed.

Web Site: no report

New Business:

     – Homeowner Concerns: a homeowner asked about a post on NextDoor which discussed a ‘rumor’ regarding the potential development of land to the south of Lockridge and Still Glen that could result in the extensions of those streets. Another homeowner said she saw the same comment and did some research. She shared her insight on the issue to those in attendance.

     – Another homeowner asked about the wooden ground structure near the bus stop and expressed safety/hazard concerns regarding unsupervised school kids playing on it. Per Hal and Pete, the structure will be removed when the cistern is installed.

• Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

     – A covenant violation hearing was scheduled; however, the homeowner failed to show so no executive session was held.

    Old Business: – The annual meeting of the members will be held on Saturday, October 28, 2023, from 10:00 a.m.-12:00 p.m. at the Tri-Lakes United Methodist Church. Sign-in begins at 9:15. All home/lot owners are invited and encouraged to attend.

Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 10:45 a.m.; motion carried.

• Call to Order: The September 16, 2023, meeting of the Board of Directors was called to order at 10:00 a.m., at the Tri-Lakes United Methodist Church, Monument.
• Roll Call: The following Directors, officers, committee chairs, and homeowners were present:

 Board Members (Quorum Established)

President – Hal Goldback

Vice President – Pete Popp

Director – Wayne Gardner

Director/Secretary – Sharla Davis

Officer: Treasurer – Jay Best

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deborah Bullock (Absent)

Infrastructure – Pete Popp

Neighborhood Watch – Nadine Awald

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John Awald, Kathleen McCormick, Roy Richardson, Nancy Smith

Reading and Disposal of Minutes: A motion was made and seconded to approve the June 17, 2023, and August 19, 2023, regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

Reports:

President: Hal Goldback reported on the cistern contract and project progress.

Vice President: no report

Treasurer: Jay reported on the financials including bills and cistern payments. Four homeowners are still on payment plans and there are zero delinquent accounts.

Committee Reports:

Covenant Compliance: Sharla reported that violation notifications were made regarding outdoor lighting; dog-off-leash/trespassing; OHVs on the common area trail; and large, improper slash disposal.

 Design Review Committee: Wayne reported on eight projects that he and the committee are working. There was some discussion on the bulletin board replacement project.

Forestry and Fire Wise: absent

Infrastructure Committee: no report

Neighborhood Watch: Nadine Awald reported that she has seen no reports or newsletters from the El Paso County Sheriff’s Office (EPSO). There was discussion regarding Ring alert notifications sent to subscribers regarding two suspicious incidents in the surrounding area.

     – There continue to be complaints of OHVs riding through the neighborhood, specifically a yellow golf cart and two ATVs. Please be reminded that the Sheriff’s office (not the Board) is responsible for enforcing local traffic laws. If you observe any traffic violations, please call the EPSO non-emergency number, 719-390-5555.

Welcome Committee: Sandy reported that she welcomed four families.

Web Site: Sandy said that Al is working on the website as well as an on-going email delivery issue.

New Business:

     – Homeowner Concerns: there were two separate complaints of residents on Lockridge who are violating several covenants. In accordance with the Covenants Enforcement Policy, the Covenants Committee will send a first-notice letter; homeowners have 30 days to ‘cure’ the violations.

     – The annual meeting of the members will be held on Saturday, October 28, 2023, from 10:00 a.m.-12:00 p.m. at the Tri-Lakes United Methodist Church. All home/lot owners are invited and encouraged to attend.

     – Sharla Davis, Water Reporting Chair, gave an early reminder that annual water meter readings will be due November 1^st.

• Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

     – A motion was made and seconded to adjourn to executive session @11:10 a.m. to discuss a covenant issue; motion carried.

     – A motion was made and seconded to adjourn from executive session @11:27 a.m.; motion carried.

    Old Business: The regular business meeting was called back to order @11:27 a.m.

     – A motion was made and seconded to waive a $100 fine for a second-notice outdoor lighting violation; motion carried.

Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 11:31 a.m.; motion carried.