• Call to Order: The November Board of Director’s/Budget meeting was called to order at 1:03 PM at the Tri-Lakes United Methodist Church.
• Roll Call: the following board members, officers, committee chairs/members and homeowners were in attendance:
Board Members:
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner – absent due to family commitment
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – Pete Popp
Forestry (includes Fire Wise) – absent
Infrastructure – Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Website/IT – absent
Welcome – Sandy Maurer
Homeowners: Rose Keefe, Jack Windeler
• Reports:
– Reading and Disposal of Minutes: A motion was made and passed to approve the September minutes. Those board meeting minutes were posted on the mail kiosk bulletin board.
– Officer:
– President: Jim reported on his visit with the Tri Lakes Fire Chief. The District will be getting two new 1000 gallon pumper trucks, Westcott (Hwy 83 & Stagecoach) will be getting three 1500 gallon pumpers, and Larkspur will be getting two 2000 gallon pumpers. There was discussion on drawing up an agreement with the fire department to charge for Wissler Ranch cistern/water use, should the need arise. There was also discussion on creating a special fire district. Jim and Hal will meet again with the Chief.
– Vice President: Hal provided an update on the cisterns; all members agreed the costs should be divided among neighboring HOAs. Jack Windeler mentioned it would be a good idea to check the cistern covers for wear and tear.
– Treasurer: discussion moved to New Business.
– Committee:
– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the Covenants.
– Courtesy emails were sent to two homeowners reminding them of the DRGs for outdoor lighting. One homeowner is now compliant; the other homeowner was sent a second reminder as they are still non-compliant.
– A request was made to notify a homeowner of much needed landscape/ property maintenance. A courtesy email will be sent.
– Design Review: Pete discussed a few of the items he and Wayne are working on:
– A homeowner submitted plans for an additional detached structure and another homeowner submitted plans for a new build. Pete & Wayne will review.
– There was much discussion on options to repair the mailbox lighting, all three Wissler Ranch entrances, and the common area trail.
– Forestry (includes Fire Wise): absent; Jim mentioned that Deb Bullock submitted the Forest Service report. Notices will be mailed to homeowners with affected trees.
– Wissler Ranch has been recognized as a 2019 Fire Wise community. Jim will send an email blast in the spring reminding homeowners to document their mitigation efforts. Mitigation projects can be CO state tax deductible and will go toward our 2020 rating.
– Infrastructure: mailbox lighting repair was discussed. Wayne is researching solar panel options; unfortunately, no one system (electrical or solar) will do what we need. Hal is still working the cistern/pump issue and will research additional options for the mailbox lighting situation.
– Wayne installed temporary motion detectors for the mail kiosk. Thank you, Wayne!
– Neighborhood Watch: no report
– Website: no report
– Welcome: Sandy is still trying to welcome four new families.
– Old Business:
– None
– New Business:
– Water reporting status: Sharla mentioned most homeowners had reported. No formal items were presented to the Board. The state report will be prepared and submitted no later than 15 Nov.
– 2019 Budget Review: Kathleen and the Board discussed the proposed budget at great length. There was much concern over the drawdown of reserves due to capital expenses for repairs, i.e., potential cistern replacement, mailbox electrical system repair, entrance and common area pathway repairs. Due to the likelihood of these expenses, a homeowner made a suggestion to increase dues. A motion was made and passed to increase dues to $215 annually, effective 1 Jan 19. A motion was then made and passed to approve the 2019 budget.
– Future meeting dates are posted on the community bulletin board as well as the website calendar.
• Adjournment: The meeting adjourned at 2:56 PM.