Wissler Ranch HOA Board of Directors’ Meeting Minutes September 12, 2020

• Call to Order: The September HOA Board of Directors’ meeting was called to order at 10:09 a.m. via a Cisco Webex virtual format due to COVID-19
• Roll Call: the following board members, officers, committee chairs/members, and homeowners were in attendance:

 Board Members (quorum established):

President – Jim Keefe

Vice President – Hal Goldback  

Sharla Davis

Wayne Gardner  

Pete Popp

Other Officers:

Secretary – Sharla Davis

Treasurer – Kathleen McCormick

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – absent

Infrastructure –Hal Goldback

Neighborhood Watch – vacant (Jim Keefe, interim)

Website/IT – absent

Welcome – absent

Homeowners (via login link): Eric & Barb Doremus, Marty Mundt, James Gaston

• Reports:

– Reading and Disposal of Minutes: motion made and seconded to approve the August minutes; motion passed.

 – Officer:

            – President: Jim discussed the following:

1. a) Water meter readings are due November 1^st, messages and mailings will go out in October;
2. b) The annual meeting is next month and will be conducted virtually. A motion was made and seconded to hold the meeting on Oct. 24^th starting @10:00 a.m.; motion passed. Information will be mailed to all home/lot owners. Kathleen reminded everyone that registration will be required prior to 10:00. Those requesting an invitation link will need to submit their first and last names and their WR address;
3. c) There will be no annual forestry inspection this year due to common area mitigation;
4. d) a Northern El Paso County (NEPCO) meeting is being held today and one agenda item concerns road developments.       

            – Vice President: Hal received communication from the TLMFD regarding the cistern project and requested a special meeting for all involved parties; motion made, seconded, and passed. Hal will reach out and try to schedule a meeting for the near future.

            – Treasurer: Kathleen gave the treasurer’s report and screen-shared the WR financials.       

– Committees:

            – Covenant Compliance: WR is a covenant-protected community and residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the Covenants.

– Design Review: Wayne reported on the projects he & Pete are working on to include a site review for a detached garage and plans for roof and deck replacements.

            – Infrastructure: no report      

            – Neighborhood Watch: a motion was made and seconded to not participate in this year’s National Night Out due to ongoing COVID-19 concerns; motion passed.

            – Welcome: absent

            – Website: absent

            – Forestry (includes Fire Wise): absent

            – Old Business:

                        – Discussion was held on the annual meeting protocols.                   

– New Business:

            –  Policy on Political Signs: Jim received guidance from the HOA lawyer, in accordance with the CO Department of Regulatory Agencies, to establish a WR political sign policy. The proposed policy was sent to all home/lot owners prior to today’s meeting. There was much discussion from all attendees and two homeowner email comments were screen-shared. After the lengthy conversation, a motion was made and seconded to approve the proposed policy; motion passed. The policy will be recorded with the El Paso County Clerk and Recorder’s Office and posted on the WR website.

– Adjournment: a motion was made and seconded to adjourn; motion carried. The meeting adjourned at 11:14 a.m.