Budget Meeting
Call to Order: The Wissler Ranch HOA annual budget meeting was called to order at 10:05 m. via a Cisco Webex virtual format due to COVID-19 restrictions.
- Roll Call: The following board members, officers, and homeowners were in attendance:
Board Members:
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Homeowners: Paul Ray, Roger Carleton, Gary Fish, Pat James, Deb Bullock, Sandy Maurer
– The proposed budget was based on the Board of Directors’ vote to increase annual dues to $250 effective for 2021. The focus of the budget continues to be building adequate capital reserves to maintain and replace our 20-year-old infrastructure. Kathleen gave a detailed review of each line item.
– Due to the virtual format, a poll was created for those in attendance to vote ‘yes’ to ratify, ‘no’ to not and keep the 2020 budget until a 2021 budget passes. The budget was ratified with nine affirmative votes.
– Board members thanked Kathleen for all her efforts in not only preparing the new budget, but for all the time and energy she’s put in establishing the Webex virtual format and polling options so the HOA can continue conducting business during the pandemic. Thank you, Kathleen!
- Adjournment: The budget meeting adjourned at 10:15 a.m.
Board of Directors’ Meeting:
Call to Order: The Wissler Ranch HOA December Board of Directors’ meeting was called to order at 10:15 a.m. via a Cisco Webex virtual format due to COVID-19
- Roll Call: The following board members, officers, and homeowners were in attendance:
Board Members:
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Revision – vacant
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – Deborah Bullock
Infrastructure – Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Water – Sharla Davis
Website/IT – absent
Welcome – Sandy Maurer
Homeowners: Paul Ray, Roger Carleton, Gary Fish, Pat James
- Reading and Disposal of Minutes: A motion was made and seconded to approve the November 2020 minutes; motion passed. The board meeting minutes will be posted on the website and mail kiosk bulletin board.
- Reports:
– Officer:
– President: Jim thanked everyone for attending and announced that he was just elected to the Northern El Paso County Coalition of Community Associations (NEPCO) Board of Directors; he will also serve as Treasurer. Thank you for your service, Jim!
– Vice President: Hal reported that the Tri-Lakes Monument Fire Department (TLMFD) cistern monetary commitment is on hold until January when a new Fire Chief will be elected.
– Treasurer: Kathleen gave the treasurer’s report and reminded everyone that dues are now $250 annually and the payment deadline is Feb. 15, 2021. She screen-shared the financials and WR continues to be in good fiscal standing.
– Committee:
– Covenant Compliance: WR is a covenant-protected community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, WR Rules, Policies, and Design Review Guidelines also require compliance.
– There were nine water reporting violations this year; one homeowner was over their annual allotment, three did not report a meter reading this year, and five were late. There is one homeowner who continues to be in violation of the political sign policy. Per the Covenants, these are violations as previously reported and will be addressed under ‘Old Business.’
– Design Review: Pete reported on projects the committee has approved.
– Extensive discussion occurred on the mailbox lighting issue. Pete self-installed a prototype solar panel for proof of concept. The Board thanked Pete for his initiative and approved the solar panel fix as a low-cost alternative to electrical repair/replacement.
– Forestry (includes Fire Wise): Deborah reported that WR has been recertified as a ‘Firewise Community.’ Per homeowner submissions, she also reported that WR has contributed more than $75,000 toward mitigation efforts. Hal piggybacked with the comment that the TLMFD is very complimentary of our efforts and says that WR is the best firewise development in northern El Paso County.
– Infrastructure: no report
– Neighborhood Watch: Jim reported that the only complaint received was a vehicle parked overnight in the common area parking lot. As a reminder, there is no overnight parking in that lot.
– Water: no report
– Website: no report
– Welcome: Sandy reported that she welcomed two new families and two more will be welcomed soon.
– Old Business: There was much discussion on the nine water covenant violations and their associated fines. Motions were made and seconded to waive fines for the five ‘first-time’ late reporters, motions passed. Motions made and seconded to assess fines to the four homeowners who have a history of later reporting and overuse; motions passed. Notification letters will be mailed.
– New Business:
– Homeowner issues:
– A homeowner expressed his appreciation to the Board members for their service and mentioned he would like to see them initiate another covenants review. Jim responded that he will add this as an agenda item for the January meeting.
– The next virtual Board meeting will be January 16, 2021, @10:00 a.m. An invitation link will be sent; registration is required.
– Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.
- Adjournment: During closing comments, a homeowner expressed his appreciation to the Board for their ‘good talk’ discussions with regard to water covenant violations. A motion was made and seconded to adjourn @12:31 p.m.; motion passed.