- Call to Order: The Wissler Ranch HOA February Board of Directors’ meeting was called to order at 10:02 a.m. via a Cisco Webex virtual format due to COVID-19
- Roll Call: The following board members, officers, and homeowners were in attendance:
Board Members: quorum established
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Revision – vacant
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – absent
Infrastructure – Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Water – Sharla Davis
Website/IT – absent
Welcome – Sandy Maurer
Homeowners: Roger Carlton, Barb Doremus, Marty Mundt, Debra Scott, Jay Tichacek
- Reading and Disposal of Minutes: A motion was made and seconded to approve the January 2021 minutes; motion passed. The Board meeting minutes will be posted on the website and mail-kiosk bulletin board.
- Reports:
– Officer:
– President: Jim suggested moving the Board meetings to the third Saturday of each month vice the second. A motion was made and seconded to move the regular monthly Board meetings, going forward, to the third Saturday of each month; motion passed. The next monthly meeting will be March 20th. Jim deferred the rest of his report to ‘New Business.’
– Vice President: Hal reported that he has reached out to Chief Bumgarner multiple times to arrange a meeting with the new TLMFPD Fire Chief, Chief Kovacs. This meeting is vital in getting the new chief’s position on supporting our cistern project.
– Treasurer: Kathleen gave the treasurer’s report and reminded everyone that dues are $250 annually and the payment deadline is Feb. 15, 2021. She screen-shared the financials and explained line items on the balance sheet as a ‘snapshot in time.’ WR continues to be in good fiscal standing.
– Committee:
– Covenant Compliance: WR is a covenant-protected community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, WR Rules, Policies, and Design Review Guidelines also require compliance.
– Water reporting covenant violation notification letters were mailed; two homeowners still have not paid their fines and are now delinquent. Reminder letters will be sent; collection process, in accordance with the WR collection policy, will begin if payments are not received in 30 days.
– Design Review: Pete reported on the projects he and Wayne are currently working. The solar light install was completed. Thank you, Pete & Wayne!
– Forestry (includes Fire Wise): per Jim, no report
– Infrastructure: Hal reported that the Board may need to get updated bids due to an increase in building materials to present to the new fire chief, since TLMFPD had initially agreed to fund 50% of the cistern project costs more than a year ago. He reiterated his attempts to contact Chiefs Kovacs/Bumgarner.
– Neighborhood Watch: Jim reported that there were no issues this month.
– Water: no report
– Website: no report
– Welcome: Sandy reported that she is all caught up on welcoming our new families. Thank you, Sandy!
– Old Business: none
– New Business:
– Homeowner concerns:
– Jim received an email from a homeowner expressing concerns regarding mailbox structure break-ins in other communities. This has not been a problem in WR. The Board feels having the motion-detector lights at the kiosk will serve as a suitable deterrent.
– A homeowner commented on the email distribution list and suggested narrowing the target groups each consecutive ‘mailing’ to make it more focused.
– Covenant Fine Cap Review for Late Reporting Water Violations:
– Tabled from Jan – discussion continued: Jim commented that, per CCIOA, the HOA is required to have a ‘schedule of fines’ and the Board is obligated to enforce the Water Court Decree/WR Water Augmentation Plan as set forth by the state. The water policy assigns responsibility to the homeowners to stay within their allotment and to report their meter reading on time. If there are too many ‘offenses,’ the state could cap individual or all WR wells. Fines are in place to promote compliance; not as a ‘fundraising’ effort for the HOA. A comment was made to update the ‘no report received date’ to 10 days after the reporting deadline since those readings would be after the water accounting report was submitted to the state. Fine amounts and timelines were deferred to next month’s meeting.
– Water reporting deadlines: Wayne commented that there needed to be sufficient water reporting deadline notification. There was much discussion over timelines/processes. A motion was made and not seconded to send notices out 30 days prior to the deadline and post a reminder sign in the kiosk window on Oct. 1st; motion failed. A motion was made and seconded to send meter reading notices and post a reminder sign on Oct. 15th of each year; motion passed. The state mandates the annual water reporting period to be from Nov 1-Oct 31. Wayne will propose sign wording and present at the March meeting.
– Declaration Approval Schedule: Jim opened the extensive discussion by reminding everyone that our current covenants were written in 1996 and favored the developer, who is no longer involved in WR. Per CCIOA, they should be reviewed every 10 years. Three years ago, March 2018, an in-depth, lengthy research/rewrite project was completed after numerous homeowner/committee input meetings. A three-month lawyer reviewal and approval process took place, then packets and ballots were mailed to all homeowners for their approval. The lawyer’s office handled all of the ballot/voting processes. Unfortunately, not enough people voted. Of those who did vote, the majority approved; however, the project did not receive the 2/3rds homeowner support and could not move forward. A motion was made and seconded to table the discussion; motion passed. Jim will contact the lawyer regarding re-starting the process.
– The next virtual Board meeting will be March 20, 2021, @10:00 a.m. An invitation link will be sent; registration is required.
– Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.
- Adjournment: A motion was made and seconded to adjourn @11:50 a.m.; motion passed.