- Call to Order: The November HOA Board of Directors’ meeting was called to order at 3:30 PM at the Monument library.
- Roll Call: the following board members, officers, committee chairs/members, and homeowners were in attendance:
Board Members:
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – absent
Infrastructure – Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Website/IT – absent
Welcome – Sandy Maurer
Homeowners: Barb Doremus, Rose Keefe, Jack Windeler
- Reports:
– Reading and Disposal of Minutes: a Board meeting was not held in September 2019 so there were no minutes to approve. The October 2019 annual homeowner meeting minutes will be disposed of at next year’s annual meeting.
– Officer:
– President: Jim reported that the WR annual budget ratification meeting will be held on December. 12, 2019, from 6:00-8:00 PM in the upstairs meeting room of the Tri-Lakes United Methodist Church. HOA 2
– A motion was made and seconded to keep the current slate of HOA officers as is; motion passed: Jim Keefe is President, Hal Goldback is Vice President.
– Vice President: no report
– Treasurer: Kathleen gave the treasurer’s report; WR continues to be in good financial standing.
– A motion was made and seconded to purchase water meter reading and HOA dues due date reminder signs to post in the mail kiosk; motion passed.
– Committee:
– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and are included in the Covenants.
– no report
– Design Review: Wayne discussed the DRC’s activities and discussion followed, particularly regarding a for-sale property on Roaming.
– Forestry (includes Fire Wise): absent; Jim reported that the Forest Service inspection had been completed. A homeowner emailed him expressing concerns over the “thoroughness” of the neighborhood review and Jim will follow up.
– Infrastructure: Hal gave an update on the cisterns and discussion followed. Two contractors are preparing bids for the project and the Tri-Lakes Monument Fire Protection District remains eager to see this plan come to fruition.
– Neighborhood Watch: no report
– Website: no report
– Welcome: no report
– Old Business:
– None
– New Business:
– Budget Development: Kathleen provided an in-depth explanation of the budget and discussion followed. A motion was made and seconded to increase annual dues to $235 in an effort to build up capital reserves to support future potential infrastructure repairs; motion passed. A motion was made and seconded to approve the budget. Another motion was made to amend the budget to include tree removal from the common area; motion seconded and passed. A motion was then made to amend the approved budget by decreasing capital reserves $4200 and moving the $4200 to increase common area maintenance funds for the removal of nine dead/dying trees; motion seconded and passed.
– Water report: Sharla reported there were seven homeowners who did not submit a water meter reading this year, nine who reported late, and two who were over their annual allotment. Due to the legal obligations of the HOA and each property owner to report annual water usage and stay within their annual allotment, late/no reporting and overuse are potential covenant violations. Certified letters will be mailed to those homeowners and a hearing will be held in conjunction with the next Board of Directors meeting in January.
– Homeowner concerns: a homeowner requested a new broom be purchased for the mail kiosk. Barb Doremus has been doing the cleaning and sweeping of the area… thank you, Barb! Jack Windeler reported he purchased a new snow shovel and put it in the mail kiosk today…thank you, Jack!
– The next board meeting will be in January, date and time to be determined. Information will be posted as always on the mail kiosk bulletin board and website calendar.
- Adjournment: The meeting adjourned at 5:28 PM.