- Call to Order: The June HOA Board of Directors’ meeting was called to order at 10:03 a.m. via a Cisco Webex virtual format due to COVID-19 restrictions.
- Roll Call: the following board members, officers, committee chairs/members, and homeowners were in attendance:
Board Members (quorum established):
President – Jim Keefe
Vice President – absent due to previous commitment
Sharla Davis
Wayne Gardner – absent due to previous commitment
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – absent
Forestry (includes Fire Wise) – absent
Infrastructure – absent
Neighborhood Watch – vacant (Jim Keefe, interim)
Website/IT – absent
Welcome – absent
Homeowners (via login link): none
- Reports:
– Reading and Disposal of Minutes: a motion was made and seconded to approve the May meeting minutes; motion carried. Minutes will be posted on the website and mail kiosk bulletin board.
– Officer:
– President: Jim proposed the second Saturday of each month from 10:00 a.m. – 12:00 p.m. for scheduled, virtual Board of Directors’ meetings through the end of the year. A motion was made and seconded; motion passed. July through December 2020 Board meetings will be held virtually. Homeowners will be emailed monthly reminders and login links prior to each one. Discussion concerning registration for the October annual homeowners’ meeting occurred; details will be forthcoming.
– Jim stated that the media email release from the Sheriff’s office was forwarded to all homeowners regarding the prohibition of fireworks in El Paso County. Additionally, he reiterated that all types of fireworks are banned in Wissler Ranch per the Covenants. Reminder signs will be posted.
– Vice President: Per Hal’s request, Jim reported that the cistern project is awaiting inputs from El Paso County before any progress can be made.
– Treasurer: Kathleen gave the treasurer’s report and screen-shared the WR financials.
– Due to a detailed report submitted from the Design Review Committee to the Board concerning “dead and dying trees in the common area,” an extra $2700 would be required, in addition to the already approved, budgeted $4800, to remove common area trees affected by ips beetle infestation. Following extensive discussion on the budget, a motion was made and seconded to increase the amount for common area tree removal to $7500 by rearranging the forest review, management reserve, and fine fees line items of the operating budget; motion carried. The DRC will contact TriLakes Forestry as soon as possible to remove identified trees.
– Committee:
– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the Covenants.
– Two open issues were discussed; one remains open, the other was closed and homeowners were notified.
– Design Review: Pete reported on the projects he & Wayne are working on, specifically the progress on the front entrance signs (common area tree removal occurred under “Treasurer”). After extensive discussion on options for the entrances, a motion was made and seconded to allocate a $2500 emergency expense, under the WR “reserve policy,” for “rotted log removal” from both sides of the street; motion carried.
– Infrastructure: no report
– Neighborhood Watch: Jim reported that National Night Out is now scheduled for Oct. 6th. Since no representative from the Sheriff’s office will be able to attend, WR participation in this year’s event is questionable.
– Welcome: absent
– Website: absent
– Forestry (includes Fire Wise): absent
– Old Business:
– none
– New Business:
– Homeowner concerns: a homeowner expressed a request to have the common area mowed. Kathleen will contact the contractor and schedule a date.
– Adjournment: a motion was made and seconded to adjourn, motion carried. The meeting adjourned at 11:07 a.m.