- Call to Order: The November HOA Board of Directors’ meeting was called to order at 10:09 a.m. via a Cisco Webex virtual format due to COVID-19 restrictions.
- Roll Call: the following board members, officers, committee chairs/members, and homeowners were in attendance:
Board Members (quorum established):
President – Jim Keefe
Vice President – Hal Goldback
Sharla Davis
Wayne Gardner
Pete Popp
Other Officers:
Secretary – Sharla Davis
Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – absent
Infrastructure –Hal Goldback
Neighborhood Watch – vacant (Jim Keefe, interim)
Website/IT – absent
Welcome – absent
Homeowners (via login link): Debra Scott
- Reports:
– Reading and Disposal of Minutes: motion made and seconded to approve the October 2021 minutes; motion passed.
– Officer:
– President: Jim read the following statement provided by the HOA’s lawyer –
The Association was served with a law suit concerning its policy regarding required insurance. The Association believes this suit to be baseless and will vigorously defend its policy. It has been remitted to the Association’s insurance carrier for a defense and we will keep the community updated as it works its way through the courts.
– Vice President: deferred to Infrastructure due to technical difficulties
– Treasurer: deferred to New Business due to technical difficulties
– Committees:
– Covenant Compliance: WR is a covenant-protected community and residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the Covenants.
– Water reporting violations: two homeowners were over their annual allotment, one perpetual problem property was noted/discussed, and one homeowner reported late. The Board determined that these issues are covenant violations in accordance with the Declaration of Covenants, Conditions, and Restrictions of Wissler Ranch; notification letters will be sent and a Board hearing will be conducted next month.
– Design Review: Wayne reported on the projects he & Pete are working on.
– Infrastructure: Hal reported that he called District 1 County Commissioner, Holly Williams, on Nov. 12th, left a message, and she finally called back on Nov. 17th. Commissioner Williams confirmed that the new fire chief has declined to partially finance our cistern project and that she would research additional potential funding sources for us. There was much discussion on other monetary options.
– Neighborhood Watch: Jim reported that there have been no suspicious activities in our area.
– Welcome: absent
– Website: absent
– Forestry (includes Fire Wise): absent; Deb asked Kathleen to report on her behalf. Kathleen read that our 2021 ‘fire wise’ recertification was approved and conveyed the statistics from the Forestry chair on how well the community is doing with regard to mitigating their properties. WR has been participating in fire-wise protection for 20 years!
- Old Business:
– None
- New Business:
– Water Rights Status: a water lawyer has been retained by the HOA and he is currently working on our behalf. He has received all of the relevant paperwork and Jim will follow up at the end of the month.
– Playground Equipment: the inspector’s final report was reviewed; a bolt needs to be replaced on the ‘bouncy’ apparatus and more gravel needs to be added under the swings. The DRC will take the lead on these fixes. Thank you, DRC!
– Homeowner Concerns: Jim received ‘thank you’ emails from homeowners regarding the HOA’s actions concerning the water rights issue. There was also a request that monthly meetings start promptly @10:00 as advertised. Board members were asked to login in prior to 10:00 a.m. so proceedings can begin on time.
– Annual HOA Budget Formulation: the annual budget ratification meeting will take place in December. There was extensive discussion over the notional budget presented to the Board by the Treasurer. A motion was made and seconded to adopt the proposed budget as discussed based on an increase in annual dues to $275; motion passed. The proposed budget will be presented to and voted on by the homeowners at next month’s regular Board meeting.
- Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”
– A motion was made and seconded to adjourn to executive session @12:13 p.m.; motion carried.
– A motion was made and seconded to adjourn from executive session @1:07 p.m.; motion carried.
- Adjournment: a motion was made and seconded to adjourn the regular monthly Board meeting at 1:08 p.m,; motion carried.