Wissler Ranch HOA Board of Directors’ Regular Monthly Meeting Minutes
March 11, 2023
- Call to Order: The March HOA Board of Directors’ regular monthly meeting was called to order at 10:00 a.m. at the Tri-Lakes United Methodist Church.
- Roll Call: the following board members, officers, committee chairs/members were in attendance:
Board Members (quorum established):
President – vacant
Vice President/Acting President – Hal Goldback
Director/Secretary – Sharla Davis
Director – Wayne Gardner
Director – Pete Popp (virtual)
Other Officers:
Acting Treasurer – Kathleen McCormick
Committee Chairs:
Covenant Compliance – Sharla Davis
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – Deborah Bullock (absent)
Infrastructure – Hal Goldback
Neighborhood Watch – Nadine Awald
Website/IT – Al Maurer (absent)
Welcome – Sandy Maurer (absent)
Homeowners: John Awald, Katharine Bracken, Pat James, Matt and Laurie Mask, Dave McLeish, Joe Mentek, Roy Richardson, Nancy Smith, Brian Strandjord, Jack Windeler
- Reports:
– Reading and Disposal of Minutes: A motion was made and seconded to approve the February 2023 regular monthly meeting minutes; motion passed. The minutes will be posted on the mail kiosk bulletin board and WR website.
– Officer:
– Vice President: Hal reminded those in attendance that Jim Keefe had resigned as President due to health issues.
– The cistern contract will be reviewed by counsel prior to signing; we are currently waiting on Mountain View Electric to update their ‘supply’ costs; two homeowners volunteered to help with the project.
– Acting Treasurer: Kathleen presented the monthly budget report and stated that all home/property owners have paid their annual assessments.
– She reminded everyone that the special assessment passed and is necessary to fund the cistern project since the operating budget does not have the required capital.
– Per CO law, no one is exempt from paying the special assessment. Kathleen explained the new collections policy again, which will be recorded and posted on the WR website. The Board and Treasurer are here to facilitate collections, and request homeowners contact them directly if there are extenuating circumstances.
– Kathleen notified those in attendance that she had submitted her resignation via email on Feb. 28th; the Board accepted her resignation and thanked her for her many years of outstanding service. She will continue as ‘acting’ treasurer until a new one is appointed by the Board and will assist in the transition. Thank you, Kathleen, for all you’ve done…we appreciate you and your commitment!
– Committees:
– Covenant Compliance: Wissler Ranch is a covenant community and residents are legally obligated to maintain compliance at all times with the Design Review Guidelines, Covenants, Rules, and Policies. All governing documents are posted on the wisslerranch.com website.
– Two homeowners received first-notice letters regarding non-compliant outdoor lighting and an unauthorized storage tank; both have 30 days to cure the violations. These should be resolved by next month.
– Design Review: Wayne reported on the projects he and Pete reviewed this month including fire mitigation plans and fence/deck repairs plus the mail structure bulletin board replacement and paved area resurfacing.
– Forestry (includes Fire Wise): absent
– Infrastructure: see Vice President
– Neighborhood Watch: Nadine reported that she received the Sheriff’s quarterly newsletter and forwarded it to those who have signed up for the ‘watch’ group; there were no incidents in WR; El Paso County Sheriff’s Office (EPCSO) will replace the current posted small ‘neighborhood watch’ signs with larger ones at no cost; speed trailers will be requested and posted in perceived problem areas. As a reminder, EPCSO has jurisdiction over our streets and traffic.
– Please be alert and aware, and report any concerns to the EPSO Non-Emergency line, 719-390-5555; in an emergency, call 911.
– Welcome: absent
– Website: absent
Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”
– A motion was made and seconded to adjourn to executive session @10:48 a.m. to discuss special assessment payment plan requests; motion carried.
– A motion was made and seconded to adjourn from executive session @11:23 a.m.; motion carried.
- Old Business: A motion was made and seconded to approve five new payment plan requests as discussed in executive session; motion carried.
– The HOA liability insurance policies were renewed with no break in coverage; the Directors and Officers policy is with Travelers and the common area with Auto Owners.
- New Business:
– Treasurer Resignation: A resolution will need to be written and approved to change authorized signers on the ENT Credit Union checking and savings accounts.
- Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 12:01 p.m.; motion carried.