April 15, 2023 Wissler Ranch HOA Board of Directors Regular Monthly Meeting Minutes

  • Call to Order: The April HOA Board of Directors regular monthly meeting was called to order at 10:00 a.m. at the Tri-Lakes United Methodist Church.
  • Roll Call: the following board members, officers, committee chairs, and homeowners were in attendance:

Board Members (quorum established):

President – Hal Goldback

Vice President/Treasurer – Pete Popp 

Director/Secretary – Sharla Davis

Director – Wayne Gardner (absent)

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner (absent)

Forestry (includes Fire Wise) – Deborah Bullock (absent)

Infrastructure – Hal Goldback

Neighborhood Watch – Nadine Awald (absent)

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: Matt Mask, Kathleen McCormick, Roy Richardson, Brian Strandjord, Natalie Ward

  • Reports:

Reading and Disposal of Minutes: A motion was made and seconded to approve the March 11, 2023 regular monthly meeting minutes, March 1st/31st Waiver of Notice minutes, and the July 2021 amended regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

            –  There was additional discussion under Old Business regarding notes taken by the former President and Treasurer at the June 2021 regular monthly Board meeting. The Board determined there was enough information available for the Secretary to draft proposed minutes from those notes. She will present them at the May meeting for approval and, if approved, will post on the BB and website. The July 2021 minutes will need to be amended again to reflect the approval of the June 2021 minutes.

– Officers:

            – President: Hal stated that a committee had been formed for the cistern project; however, upon further discussion, it was determined that his statement was incorrect. It was later discussed, during Executive Session, that the Board will reach out to the homeowner volunteers and, in accordance with the Bylaws, appoint them to the Design Review Committee since the DRC has been involved in the cistern project from the beginning. They will be called on as needed.

                        – There was also much discussion on a proposal originally scheduled for New Business. Kathleen McCormick submitted a Recommendation for Cistern Project Management and Oversight Committee to the Board with details on creating a new committee specifically for the project. The Board appreciates her efforts and concerns and will take the proposal under advisement, in addition to working with the DRC.

            – Treasurer: Pete presented the monthly budget report and stated that, with regard to the special assessment, 79 homeowners have paid in full, 49 homeowners paid half ($1400), and there are 5 homeowners unpaid.

                                    – Per CO law, no one is exempt from paying the special assessment, and, also per the law, those who are delinquent must have notices posted on their property. The Board and Treasurer are here to facilitate collections, and request homeowners contact them directly if there are extenuating circumstances.

Committees:

            – Covenant Compliance: Wissler Ranch is a covenant community and residents are legally obligated to maintain compliance at all times with the Design Review Guidelines, Covenants, Rules, and Policies. All governing documents are posted on the wisslerranch.com website.

                        – There were two complaints this past month: dog trespassing/off leash, and an ATV traveling on the neighborhood streets.

– Design Review: Pete reported on the projects he and Wayne reviewed this month including a driveway resurface and propane tank removal. There was also discussion on the common area trees and how well they are responding to their treatment.

            – Forestry (includes Fire Wise): absent

            – Infrastructure: no report

            – Neighborhood Watch: absent

                                    – Please be alert and aware, and report any concerns to the EPSO Non-Emergency line, 719-390-5555; in an emergency, call 911.

                        – Welcome: Sandy stated she has four pending welcomes. Thank you, Sandy!

            – Website: absent

  • Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

            – A motion was made and seconded to adjourn to executive session @10:35 a.m. to discuss lawsuit status, covenant issues pending, and special assessment payment plans; motion carried.

            – A motion was made and seconded to adjourn from executive session @11:05 a.m.; motion carried.

  • Old Business: see Reading and Disposal of Minutes
  • New Business: see President

            – Two homeowners expressed concerns over the Kersdale road conditions. El Paso County has a ‘pothole repair’ website where repair requests can be made online. Pete stated that it is the same website information as ‘snow removal’ posted on the BB:

https://citizenconnect.elpasoco.com/

            – Two homeowners, John Barilovich and Jack Windeler, requested to be put on the agenda and given an opportunity to speak. Unfortunately, both were absent and not able to present their intended comments regarding the cistern project.

Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 11:08 a.m.; motion carried.

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