• Call to Order: The April HOA Board of Directors regular monthly meeting was called to order at 10:00 a.m. at the Tri-Lakes United Methodist Church.
• Roll Call: the following board members, officers, committee chairs, and homeowners were in attendance:

Board Members (quorum established):

President – Hal Goldback

Vice President/Treasurer – Pete Popp 

Director/Secretary – Sharla Davis

Director – Wayne Gardner (absent)

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner (absent)

Forestry (includes Fire Wise) – Deborah Bullock (absent)

Infrastructure – Hal Goldback

Neighborhood Watch – Nadine Awald (absent)

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: Matt Mask, Kathleen McCormick, Roy Richardson, Brian Strandjord, Natalie Ward

• Reports:

– Reading and Disposal of Minutes: A motion was made and seconded to approve the March 11, 2023 regular monthly meeting minutes, March 1^st/31^st Waiver of Notice minutes, and the July 2021 amended regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

            –  There was additional discussion under Old Business regarding notes taken by the former President and Treasurer at the June 2021 regular monthly Board meeting. The Board determined there was enough information available for the Secretary to draft proposed minutes from those notes. She will present them at the May meeting for approval and, if approved, will post on the BB and website. The July 2021 minutes will need to be amended again to reflect the approval of the June 2021 minutes.

– Officers:

            – President: Hal stated that a committee had been formed for the cistern project; however, upon further discussion, it was determined that his statement was incorrect. It was later discussed, during Executive Session, that the Board will reach out to the homeowner volunteers and, in accordance with the Bylaws, appoint them to the Design Review Committee since the DRC has been involved in the cistern project from the beginning. They will be called on as needed.

                        – There was also much discussion on a proposal originally scheduled for New Business. Kathleen McCormick submitted a Recommendation for Cistern Project Management and Oversight Committee to the Board with details on creating a new committee specifically for the project. The Board appreciates her efforts and concerns and will take the proposal under advisement, in addition to working with the DRC.

            – Treasurer: Pete presented the monthly budget report and stated that, with regard to the special assessment, 79 homeowners have paid in full, 49 homeowners paid half ($1400), and there are 5 homeowners unpaid.

                                    – Per CO law, no one is exempt from paying the special assessment, and, also per the law, those who are delinquent must have notices posted on their property. The Board and Treasurer are here to facilitate collections, and request homeowners contact them directly if there are extenuating circumstances.

– Committees:

            – Covenant Compliance: Wissler Ranch is a covenant community and residents are legally obligated to maintain compliance at all times with the Design Review Guidelines, Covenants, Rules, and Policies. All governing documents are posted on the wisslerranch.com website.

                        – There were two complaints this past month: dog trespassing/off leash, and an ATV traveling on the neighborhood streets.

– Design Review: Pete reported on the projects he and Wayne reviewed this month including a driveway resurface and propane tank removal. There was also discussion on the common area trees and how well they are responding to their treatment.

            – Forestry (includes Fire Wise): absent

            – Infrastructure: no report

            – Neighborhood Watch: absent

                                    – Please be alert and aware, and report any concerns to the EPSO Non-Emergency line, 719-390-5555; in an emergency, call 911.

                        – Welcome: Sandy stated she has four pending welcomes. Thank you, Sandy!

            – Website: absent

• Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

            – A motion was made and seconded to adjourn to executive session @10:35 a.m. to discuss lawsuit status, covenant issues pending, and special assessment payment plans; motion carried.

            – A motion was made and seconded to adjourn from executive session @11:05 a.m.; motion carried.

• Old Business: see Reading and Disposal of Minutes
• New Business: see President

            – Two homeowners expressed concerns over the Kersdale road conditions. El Paso County has a ‘pothole repair’ website where repair requests can be made online. Pete stated that it is the same website information as ‘snow removal’ posted on the BB:

https://citizenconnect.elpasoco.com/

            – Two homeowners, John Barilovich and Jack Windeler, requested to be put on the agenda and given an opportunity to speak. Unfortunately, both were absent and not able to present their intended comments regarding the cistern project.

Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 11:08 a.m.; motion carried.

• Call to Order: The May HOA Board of Directors regular monthly meeting was called to order at 4:00 p.m. at Serranos coffee shop in Monument.
• Roll Call: the following directors, officers, committee chairs, and homeowners were in attendance:

 Directors: (quorum established):

President – Hal Goldback

Vice President/Treasurer – Pete Popp 

Director/Secretary – Sharla Davis

Director – Wayne Gardner

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deborah Bullock (absent)

Infrastructure – Hal Goldback

Neighborhood Watch – Nadine Awald

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John Awald, Kathleen McCormick, Roy Richardson, Joe and Sarah Sholer, Nancy Smith, Jim Spurlock

• Reports:

– Reading and Disposal of Minutes: A motion was made and seconded to approve the April 15, 2023, regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

– Officers:

            – President: Hal reported on a new ‘water-wise’ bill (SB23-178) which encourages xeriscaping and allows vegetables gardens in the front, back, and/or sides of properties. Homeowners are reminded that, while vegetable gardens do not require DRC approval, any fencing would require approval prior to installation. The bill also requires ‘…an association to permit the installation of at least 3 garden designs that are preapproved by the association for installation in front yards.” The DRC will work on proposed designs and present them to the membership.

            – Vice President: no report

            – Treasurer: Pete presented the monthly budget report and stated that, with regard to the special assessment, seven families are on a payment plan, two are delinquent; all other homeowners have paid in full.

                                    – Pete also reported that the Association’s books were reviewed by a committee made up of a WR homeowner who is a retired CPA (thank you, Dave Aspenson!), a homeowner who will be the new treasurer (Jay Best), and a Board director (Sharla Davis). Kudos to the former treasurer, Kathleen McCormick, for over 10 years of excellent record/bookkeeping.

                                                – Another request was made to the former treasurer for spreadsheet passwords to assist in the transition; request denied with no explanation.

                                    – A motion was made and seconded to nominate Jay Best as the new Wissler Ranch HOA treasurer beginning June 2023; motion passed. Jay will take over the books next month. Thank you, Jay!

– Committees:

            – Covenant Compliance: Wissler Ranch is a covenant community and residents are legally obligated to maintain compliance at all times with Design Review Guidelines, Covenants, Rules, and Policies. All governing documents are posted on the wisslerranch.com website.

                        – There were major unapproved landscape modifications to a property made without DRC notification, motorcycles traveling on the neighborhood streets (reported to EPSO), parking on combustible surfaces, utility trailers on site for more than seven days, and the propane tank violation still has not been resolved.

                                    – Per the Covenant Enforcement Policy, homeowners have 72 hours to ‘cure’ public health and safety violations; 30 days to ‘cure’ non health/safety ones, in order to avoid further HOA action and/or fines.

– Design Review: Wayne reported on the projects he and the DRC reviewed this month. As a reminder, per the DRGs, the committee has 30 days to review and approve requests.

            – Due to a very busy month, the summary was broken down into categories: landscape, hardscape, roofing, temporary storage, tree mitigation requests, and propane tank removal. Wayne also updated everyone on the status of a new bulletin board and paving/resurfacing in front of the mailbox structure.

            – Forestry (includes Fire Wise): absent

            – Infrastructure: no report

            – Neighborhood Watch: Nadine reported that she forwarded the Sheriff’s quarterly report to the WR neighborhood email group, and that she received complaints regarding loose dogs and trespassing/’cutting through yards.’

                                    – As a reminder, covenant violations should be reported to covenants@wisslerranch.com.

                                    – Please be alert and aware, and report any concerns to the EPSO Non-Emergency line, 719-390-5555; in an emergency, call 911.

                         – Welcome: Sandy stated she welcomed a new family and that ‘others are lined up.’ Thank you, Sandy!

            – Website: absent

• Old Business:

            – Cistern Construction Status: The Infrastructure and Design Review Committees met on site with a Mountain View Electric Association engineer and the contractor to assess power capabilities. An estimate should be available within a few weeks. The DRC will post updates on wisslerranch.com.

• Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

            – A motion was made and seconded to adjourn to executive session @5:09 p.m. to discuss lawsuit status, covenant issues pending, and special assessment payment plans; motion carried.

            – A motion was made and seconded to adjourn from executive session @5:36 p.m.; motion carried.

• New Business: A motion was made and seconded to return to the open business meeting @5:37 p.m.

             – A motion was made and seconded to expend funds and retain an attorney for a second lawsuit brought against the HOA by the same homeowner; motion passed.

                        – A homeowner wanted to know the date the new lawsuit was filed. Pete provided a synopsis of the two cases, which are a matter of public record.

            – A motion was made and seconded to approve new special assessment payment plans; motion passed.

            – Homeowner Concerns:

                        – A homeowner submitted a written request to be notified of all Association meetings and to be provided copies of all meeting agendas ‘from this date forward.’

                        – A homeowner wanted to know the status of a ‘cistern committee.’ There will be no specific committee; the DRC will oversee the cistern project and use ‘subject-matter expert’ volunteers as needed.

Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 5:51 p.m.; motion carried.

Wissler Ranch HOA Board of Directors’ Waiver of Notice Meeting Minutes

March 1, 2023

• Call to Order: An HOA Board of Directors’ ‘waiver of notice’ meeting was called to order in person at 10:00 a.m. at the home of the acting Board President due to the unexpected resignation of the Treasurer on February 28, 2023, and to discuss special assessment payment plans.

            – Per the Bylaws, Article IV, Section 3, Waiver of Notice…If all the directors are present at any meeting of the board, no notice shall be required and any business may be transacted at such meeting.

• Roll Call: the following board members were in attendance:

 Board Members (quorum established):

Vice President/Acting President – Hal Goldback  

Director/Secretary – Sharla Davis

Director – Wayne Gardner

Director – Pete Popp

• New Business:

            – Treasurer Resignation: The Board reviewed Kathleen McCormick’s Feb. 28^th email and accepted her resignation as the HOA treasurer. She will continue helping the Board as ‘acting treasurer’ and assist in the transition until the Board elects a new one. Thank you, Kathleen, for your incredible expertise and many years of service.

            – Collections Policy: As a result of changes in CO law with regard to HOA collections, the Board discussed a proposed new Wissler Ranch policy, written in conjunction with the HOA’s attorney. Time constraints due to the combined cistern information meeting prevented the policy from being reviewed/approved at the Feb. 2023 regular monthly Board meeting.

                        – A motion was made and seconded to approve the policy as written; motion passed. The Wissler Ranch Homeowners Association Policy on Collections of Unpaid Assessments will be signed, recorded with the county, and posted on the WR website.

• Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the meeting at 12:00 p.m.; motion carried.

Wissler Ranch HOA Monthly Board of Directors’ Meeting Minutes – Amended

July 17, 2021

 Call to Order: The July Wissler Ranch HOA Board of Directors’ meeting was called to order at 10:05 a.m. via a Cisco Webex virtual format due to COVID-19

• Roll Call: The following board members, officers, and homeowners were in attendance:

 Board Members: quorum established

President – Jim Keefe

Vice President – Hal Goldback

Sharla Davis

Wayne Gardner – excused absence

Pete Popp

Other Officers:

Secretary – Sharla Davis

Treasurer – Kathleen McCormick

 Committee Chairs:

Covenant Revision – vacant

Covenant Compliance – Sharla Davis

Design Review – Pete Popp (for Wayne)

Forestry (includes Fire Wise) – absent

Infrastructure – Hal Goldback

Neighborhood Watch – vacant

Water – Sharla Davis

Website/IT – absent

Welcome – Sandy Maurer

Homeowners: Pat James, Rose Keefe

• Reading and Disposal of Minutes: A motion was made and seconded to approve the June 2021 minutes; motion passed. The Board meeting minutes will be posted on the website and mail-kiosk bulletin board. Per a motion to “amend previously adopted minutes” which was made, seconded, and passed at the March 31, 2023, waiver of notice Board meeting, these minutes are corrected to read: There were no formal minutes recorded for the June 2021 regular monthly Board meeting due to the Secretary’s absence.
• Reports:

 – Officer:

            – President: no report

             – Vice President: There was much discussion on the cistern project, TLMFPD, the new fire chief, and the need to establish a firm Wissler Ranch position with regard to their support.

            – Treasurer: Kathleen gave the treasurer’s report; 19620 Box Oak delinquency has been turned over to the HOA’s lawyer for lien/collections. She screen-shared the financials and explained line items on the balance sheet as a ‘snapshot’ in time; WR continues to be in good fiscal standing. Thank you, Kathleen!

– Committee:

            – Covenant Compliance: The Committee received formal homeowner complaints regarding dogs off leash, outdoor lighting, trailers on site for more than seven days, ATVs being ridden in the streets, and unapproved structure/landscape modifications. Covenant reminder emails/letters were sent to property owners. One RV parking variance was approved.

                        – WR is a covenant-protected community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, WR Rules, Policies, and Design Review Guidelines also require compliance.

                       – Design Review: Pete reported on the numerous projects he and Wayne are currently working on. Thank you both! There was much discussion on the proposed WR flag/sign policy to coincide with the Governor’s new law which goes into effect on September 7, 2021. Item tabled until the August meeting.

            – Forestry (includes Fire Wise): Jim reported that Deborah Bullock submitted our ‘Firewise Community’ application.

            – Infrastructure: no report

            – Neighborhood Watch: Jim reported that a Deputy Sheriff will be attending our National Night Out event on August 3, 2021.

            – Water: no report

– Website: no report

            – Welcome: Sandy reported that she sent postcards to all our new residents. Thank you, Sandy!

 – Old Business: none

 – New Business:

             – Homeowner concerns: One homeowner expressed thanks to whomever swept the mail kiosk (thank you!) and also asked about the status of the fine schedule update, topic was tabled for the August meeting, Pete will take the lead on the rewrite.

                        – Motorcycle in Common Area: a homeowner wrote to notify the Board and express concern over a blue 125cc motorcycle being ridden on the trail…as a reminder, it is a covenant violation to ride motorized vehicles of any kind anywhere in the common area;

                        – Mail Disruption: several homeowners wrote to notify the Board of mail not being delivered due to wasps in the kiosk. A motion was made and seconded to call a pest control service.

           – The next virtual Board meeting will be August 21, @10:00 a.m. An invitation link will be sent; registration is required.

            – Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.

• Adjournment: A motion was made and seconded to adjourn @11:23 a.m.; motion passed.