Wissler Ranch HOA Board Meeting Minutes
June 23, 2018
- Call to Order: The June board of director’s meeting was called to order at 10:20 AM at the Monument library.
- Roll Call: the following board members, officers, committee chairs/members and homeowners/guests were in attendance:
Board Members:
- President – Jim Keefe
- Vice President – Hal Goldback
- Sharla Davis
- Pete Popp-absent due to work commitment
- Wayne Gardner
Other Officers:
- Secretary – Sharla Davis
- Treasurer – Kathleen McCormick
Committee Chairs:
- Covenant Revision – vacant
- Covenant Compliance – Sharla Davis
- Design Review – Wayne Gardner
- Forestry (includes Fire Wise) – absent
- Infrastructure – Hal Goldback
- Neighborhood Watch – vacant (Jim Keefe, interim)
- Water – Sharla Davis
- Website/IT – Kathleen McCormick
- Welcome – Sandy Maurer
Homeowners: Rose Keefe, Mahmoud Atalla
Guest: Rudy Thompson
- Reports:
– Reading and Disposal of Minutes: A motion was made and passed to approve the May minutes. The May board meeting minutes were posted on the mail kiosk bulletin board.
– Officer:
– President: Jim opened with a homeowner-requested meeting to discuss covenant violations and associated fines. There was much discussion since the property has had open covenant violations for an extended period of time and they have not been addressed or corrected. The new homeowner requested a 30-day grace period. A motion was made and passed to give the homeowner until 1 Aug 18 to show substantial compliance in correcting the violations or the fine “clock” would revert back to date of purchase and continue to accumulate until all violations are corrected.
– Jim also stated, per the covenants, Section 4.29, Wildfire Mitigation, #8: no fireworks are allowed anywhere in the community. He will order two signs and post them at the mailbox and main entrance as reminders.
– Vice President: no discussion due to time constraints
– Treasurer: Kathleen gave the treasurer’s report; WR continues to be in good financial standing. All outstanding fines/dues have finally been paid.
– Committee:
– Bylaws and Covenant Review: no discussion
– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the covenants.
– A homeowner has until 1 Aug 18 to show substantial compliance in correcting numerous, open covenant violations;
– Jim will send a certified covenant violation letter to a homeowner who failed to comply with a courtesy covenant reminder email. The property has been non-compliant for almost two months.
– Per the covenants/Design Review Guidelines, homeowners are reminded to remove dead, damaged, or diseased landscaping; no numbers/signs of a reflective nature are allowed; and, only one sign may be posted at the end of a driveway.
– Design Review: Wayne discussed the numerous items he and Pete are working on; they are managing at least six on-going projects;
– Parking lot improvement construction will begin the end of July, pending a budget-overage vote;
– A motion was made and passed to spend $962.00 to have the asphalt in front of the mailbox repaired and double sealed. The money will be deducted from the Common Area Maintenance account.
– Forestry (includes Fire Wise): no discussion.
– Homeowners are reminded that trees marked with beetle kill by the forestry service must be removed before July 1st.
– Also, another reminder per the DRG, all dead, damaged, and/or diseased landscaping must be removed from the property, including slash piles.
– Infrastructure: no discussion due to time constraints.
– Neighborhood Watch: reminder – National Night Out is August 7th.
– Water: no report
– Website: no discussion due to time constraints.
– Welcome: no discussion due to time constraints
– Old Business:
– The board met with Rudy Thompson, President of Dorman Association Management, and discussed in detail the pros/cons of hiring an HOA management company. A motion was made and passed to table the final decision.
– Reminder: the annual homeowners’ meeting is scheduled for Saturday, October 20, 1:00-3:30 at the Tri-Lakes United Methodist Church.
– New Business:
– The next board meeting is scheduled for July 14, 2018, 10:15-12:00 PM, at the Monument Library.
– A board hearing will be conducted to review potential covenant violations.
– Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.
- Adjournment: The meeting adjourned at 12:50 PM.