Wissler Ranch HOA Regular Monthly Board Meeting Minutes

December 16, 2023

• Call to Order: The Wissler Ranch HOA December Board of Directors’ regular monthly meeting was called to order at 11:30 a.m. at the Tri-Lakes United Methodist Church.
• Roll Call: The following board members, officers, and homeowners were in attendance:

 Board Members: (quorum established)

President – Hal Goldback

Vice President – Peter Popp

Director/Secretary – Sharla Davis

Director – Wayne Gardner

Director – Bob Roche

Other Officers:

Treasurer – Jay Best (prearranged absence)

Committee Representatives:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deb Bullock (absent)

Infrastructure – Peter Popp

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John and Nadine Awald, Pat James, Jim and Rose Keefe, Matt and Laurie Mask, Kathleen McCormick, Roy Richardson, Nancy Smith

• Reading and Disposal of Minutes: Hal made a motion, Wayne seconded, to approve the November 2023 minutes; motion passed. The meeting minutes will be posted on the website and mail kiosk bulletin board.
• Reports:

 – Officer:

            – President: Hal discussed progress on the cistern replacement project. An on-site meeting was held between the contractor, engineer, and pump installer to clarify installation processes. The tank manufacturer informed the contractor that delivery appears to be set for mid-January.

            – Vice President: no report

            – Treasurer: Peter gave the treasurer’s report and reminded everyone that dues are due January 15, 2024, past due on January 16, 2024, and delinquent February 15, 2024. Due to recent law changes, the HOA is now required to physically post delinquent notification signs on properties when owners fail to meet the February deadline.

– Committee:

            – Covenant Compliance: Sharla reported on one covenant violation, late water meter reading, which will be discussed in executive session.

            – Design Review: Wayne reported on the projects he and the DRC reviewed this month to include landscaping, fencing, and covenant violation resolution. Additionally, the DRC met onsite to discuss the location of a ‘free library’ at the mailbox structure, previously approved by the Board at no cost to the HOA.

            – Infrastructure: no report

            – Welcome: Sandy reported that she is following the two properties for sale on Still Glen.

            – Website: Sandy read a report from Al on all the cleanup, restoration, archival, and updating he has done as the HOA’s ‘webmaster.’

            – Forestry (includes Fire Wise): absent

– New Business:

– Neighborhood Watch: Nadine Awald, Community Outreach Representative, mentioned there was no new criminal activity reported in the area. She also reminded everyone that she posted a news item on the website explaining her role and that of NW; Kathleen McCormick is now ‘moderating’ Next Door; and, National Night Out had no volunteers last year so its 2024 status is unknown.

            – Homeowner concerns:

            – A homeowner expressed concern over the number of dogs on a particular property. The Board will contact HSPPR regarding zoning, etc.

            – There was repeat discussion on DRC approval for landscaping/swim spa and tree removal.

• Motion to Adjourn to Executive Session: Pursuant to CO Rev Stat § 24-6-402 (2016) (E) (3) (a,) in part, “…authorizing the body to meet in an executive session and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized…”

            –Sharla made a motion, Hal seconded, to adjourn to executive session @12:07 p.m.; motion carried.

            – Sharla made a motion, Hal seconded, to adjourn from executive session @12:18 p.m.; motion carried.

• Hal made a motion, Peter seconded, to reconvene the regular monthly meeting @12:18 p.m.; motion carried.

– Old Business: Per the covenant enforcement policy, Hal made a motion, Sharla seconded, to fine a homeowner $300 for submitting a 2023 water meter reading 27 days after the due date; motion passed unanimously. Due to the same homeowners’ extenuating circumstances last year, the Board waived the 2022 late reporting violation and associated fine for reporting 29 days late.

• Adjournment: Due to no other business being brought before the Board, Hal made a motion, Peter seconded, to adjourn the regular monthly meeting at 12:19 p.m,; motion carried.

 

(no regular monthly meeting was held in January)

Cistern Information Meeting

 Call to Order: The Wissler Ranch HOA cistern information meeting was called to order at 10:00 m. at the Tri-Lakes United Methodist Church.

• 35 homeowners were in attendance.
• Agenda: Hal Goldback, Acting President/Infrastructure Chair, opened the meeting by presenting detailed background information on the proposed new cistern installation project and the proposed special assessment.

– The proposed project has been discussed at regular monthly Board meetings under ‘Infrastructure’ for the past four years and most recently at the 2022 annual meeting of the members in October as well as an informational meeting on February 8, 2023. If approved by a sixty-six percent vote of the HOA membership at the special meeting, a special assessment of $2800.00 will be assessed to each property owner.

            – The special assessment vote meeting will be held on February 25, 2023, starting     at 10:15 a.m. Sign-in to determine whether or not a quorum is established will             close at 10:00 a.m.

– The floor was opened for questions and discussion.

• Adjournment: As there were no further comments, a motion was made and seconded to adjourn the information meeting at 11:17 a.m.; motion passed.

 Board of Directors’ Meeting:

 Call to Order: The Wissler Ranch HOA February Board of Directors’ regular monthly meeting was called to order at 11:17 a.m. at the Tri-Lakes United Methodist Church.

• Roll Call: The following board members, officers, and homeowners were in attendance:

 Board Members: (quorum established)

President – vacant

Vice President – Hal Goldback

Sharla Davis

Wayne Gardner

Pete Popp

Other Officers:

Secretary – Sharla Davis

Treasurer – Kathleen McCormick

Committee Representatives:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – absent

Infrastructure – Hal Goldback

Neighborhood Watch – Nadine Awald

Website/IT – absent

Welcome – absent

Homeowners: John Awald, John Barilovich, Matt and Laurie Mask, Roy Richardson, Nancy Smith, Brian Strandjord

• Reading and Disposal of Minutes: A motion to approve the December 2022 minutes was tabled. The board meeting minutes will be posted on the website and mail kiosk bulletin board once approved.
• Reports:

 – Officer:

            – Acting President: Hal Goldback stated that former President, Jim Keefe, had submitted his resignation due to health issues. The Board accepted Jim’s resignation and thanked him for his many years of service to the neighborhood and surrounding community. The Board will table appointing a new member until April or May.

            – Vice President: no report

            – Treasurer: Kathleen gave the treasurer’s report and reminded everyone that dues were due January 15, 2023, past due on January 16, 2023, and delinquent February 15, 2023. There are three delinquent property owners.

– Committee:

            – Covenant Compliance: Sharla Davis reported that a complaint had been received regarding multiple signs posted on the mail box structure windows. Per the Flagpole, Flag, and Sign Policy, “…no signs may be posted in, on, or around the Mail Box Structure…” The complete policy can be found on the wisslerranch.com website under Information > HOA Documents.

            – Design Review: Wayne reported on the three projects he and Pete reviewed this month.

            – Infrastructure: no report

            – Neighborhood Watch: Nadine reported that she received the quarterly newsletter and crime statistics from the Sheriff’s office and shared them with those who have signed up on the WR Neighborhood Watch email list; EPCSO will conduct home safety assessments upon request; EPCSO recommended exchanging our current ‘Neighborhood Watch’ signs for the larger ones they now have in stock.

            – Welcome: absent

            – Website: absent

            – Forestry (includes Fire Wise): absent

– Old Business: none

 – New Business:

            – Homeowner issues:

            – An attendee asked about the vacant Board position. Per the Bylaws, a new director will be appointed by the Board.

• Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 11:40 a.m,; motion carried.

Wissler Ranch HOA Board Meeting Minutes

June 23, 2018

• Call to Order: The June board of director’s meeting was called to order at 10:20 AM at the Monument library.
• Roll Call: the following board members, officers, committee chairs/members and homeowners/guests were in attendance:

Board Members:

• President – Jim Keefe
• Vice President – Hal Goldback
• Sharla Davis
• Pete Popp-absent due to work commitment
• Wayne Gardner

Other Officers:

• Secretary – Sharla Davis
• Treasurer – Kathleen McCormick

Committee Chairs:

• Covenant Revision – vacant
• Covenant Compliance – Sharla Davis
• Design Review – Wayne Gardner
• Forestry (includes Fire Wise) – absent
• Infrastructure – Hal Goldback
• Neighborhood Watch – vacant (Jim Keefe, interim)
• Water – Sharla Davis
• Website/IT – Kathleen McCormick
• Welcome – Sandy Maurer

Homeowners: Rose Keefe, Mahmoud Atalla

Guest: Rudy Thompson

• Reports:

– Reading and Disposal of Minutes: A motion was made and passed to approve the May minutes. The May board meeting minutes were posted on the mail kiosk bulletin board.

– Officer:

            – President: Jim opened with a homeowner-requested meeting to discuss covenant violations and associated fines. There was much discussion since the property has had open covenant violations for an extended period of time and they have not been addressed or corrected. The new homeowner requested a 30-day grace period. A motion was made and passed to give the homeowner until 1 Aug 18 to show substantial compliance in correcting the violations or the fine “clock” would revert back to date of purchase and continue to accumulate until all violations are corrected.

– Jim also stated, per the covenants, Section 4.29, Wildfire Mitigation, #8: no fireworks are allowed anywhere in the community. He will order two signs and post them at the mailbox and main entrance as reminders. 

– Vice President: no discussion due to time constraints

– Treasurer: Kathleen gave the treasurer’s report; WR continues to be in good financial standing. All outstanding fines/dues have finally been paid.

– Committee:

– Bylaws and Covenant Review: no discussion

– Covenant Compliance: WR is a covenant-controlled community and as such, residents are legally obligated to maintain compliance at all times. As a reminder, the Design Review Guidelines are part of and included in the covenants.

– A homeowner has until 1 Aug 18 to show substantial compliance in correcting numerous, open covenant violations;

– Jim will send a certified covenant violation letter to a homeowner who failed to comply with a courtesy covenant reminder email. The property has been non-compliant for almost two months.

– Per the covenants/Design Review Guidelines, homeowners are reminded to remove dead, damaged, or diseased landscaping; no numbers/signs of a reflective nature are allowed; and, only one sign may be posted at the end of a driveway.

– Design Review: Wayne discussed the numerous items he and Pete are working on; they are managing at least six on-going projects;

– Parking lot improvement construction will begin the end of July, pending a budget-overage vote;

– A motion was made and passed to spend $962.00 to have the asphalt in front of the mailbox repaired and double sealed. The money will be deducted from the Common Area Maintenance account.

– Forestry (includes Fire Wise): no discussion.

– Homeowners are reminded that trees marked with beetle kill by the forestry service must be removed before July 1^st.

– Also, another reminder per the DRG, all dead, damaged, and/or diseased landscaping must be removed from the property, including slash piles.

– Infrastructure: no discussion due to time constraints.

– Neighborhood Watch: reminder – National Night Out is August 7^th.

– Water: no report

– Website: no discussion due to time constraints.

– Welcome: no discussion due to time constraints

 – Old Business:

            – The board met with Rudy Thompson, President of Dorman Association Management, and discussed in detail the pros/cons of hiring an HOA management company. A motion was made and passed to table the final decision.

– Reminder: the annual homeowners’ meeting is scheduled for Saturday, October 20, 1:00-3:30 at the Tri-Lakes United Methodist Church.

 – New Business:

– The next board meeting is scheduled for July 14, 2018, 10:15-12:00 PM, at the Monument Library.

–  A board hearing will be conducted to review potential covenant violations.

– Future meeting dates are posted on the mailbox bulletin board as well as the website calendar.

• Adjournment: The meeting adjourned at 12:50 PM.