June 17, 2023

• Call to Order: The June HOA Board of Directors regular monthly meeting was called to order at 10:00 a.m. at the Tri-Lakes United Methodist Church in Monument.
• Roll Call: the following directors, officers, committee chairs, and homeowners were in attendance:

 Directors: (quorum established):

President – Hal Goldback

Vice President – Pete Popp (excused absence)

Director/Secretary – Sharla Davis

Director – Wayne Gardner

Officer: Treasurer – Jay Best

Committee Chairs:

Covenant Compliance – Sharla Davis

Design Review – Wayne Gardner

Forestry (includes Fire Wise) – Deborah Bullock (absent)

Infrastructure – Pete Popp (absent)

Neighborhood Watch – Nadine Awald

Website/IT – Al Maurer (absent)

Welcome – Sandy Maurer

Homeowners: John Awald, Courtney Kahl, Michelle Kahl, Matt & Laurie Mast, Kathleen McCormick, Joe Mentek, Nancy Smith

• Reports:

– Reading and Disposal of Minutes: A motion was made and seconded to approve the May 25, 2023, regular monthly meeting minutes; motion passed. These minutes will be posted on the mail kiosk bulletin board and WR website.

– Officers:

            – President: Due to some confrontational situations at previous Board meetings, prior to calling this meeting to order, Hal reminded everyone in attendance that Wissler Ranch has a Conduct of Meetings policy for all HOA meetings. Since this is an HOA business meeting, homeowners were asked to sign in if they have concerns to bring before the Board and, if there are any questions, to please raise a hand and be acknowledged before speaking.

                        – Hal updated everyone on the MVEA cistern power status. MVEA will take about six weeks to complete their portion of the project after a Grant of Easement is voted on and approved by the Board.

            – Vice President: no report

            – Treasurer: Hal formally introduced Jay Best as our new HOA treasurer. Jay thanked the previous treasurer, Kathleen McCormick, for her excellent bookkeeping skills and reported that the ENT accounts were all set up with the new signatories. He is ready to move forward. Thank you, Jay!

– Committees:

            – Covenant Compliance: Wissler Ranch is a covenant community and residents are legally obligated to maintain compliance at all times with Design Review Guidelines, Covenants, Rules, and Policies. All governing documents are posted on the wisslerranch.com website.

                        – The committee was notified of several incidents of parking on combustible surfaces and trailers on site for more than seven days; a former resident ‘illegally’ dumped a huge slash pile in the common area.

                        – The propane tank issue was finally resolved after the homeowners received a second violation notice and were fined for failure to cure within 30 days. Homeowners did not respond to any HOA communications including two courtesy reminder letters, HOA/realtor emails, or the first-notice covenant violation letter.

– Design Review: Wayne submitted a written copy to the Directors and gave a detailed report of the 15 projects he and the DRC reviewed this month.

            – Forestry (includes Fire Wise): absent

            – Infrastructure: no report

            – Neighborhood Watch: Nadine reported that, due to a lack of volunteers, Wissler Ranch will not be participating in National Night Out this year.

                                    – Please be alert and aware, and report any concerns to the EPSO Non-Emergency line, 719-390-5555. In an emergency, call 911.

                         – Welcome: Sandy stated she welcomed one new family and that she is waiting for others to move in. Thank you, Sandy!

            – Website: absent

• Old Business:

            – Sharla stated that a Kersdale ‘pothole repair’ request had been submitted to the county.

            – Hal made a motion, Wayne seconded, to approve amended Board meeting minutes from March 1, 2023; June 26, 2021; and July 17, 2021; motion passed. These minutes will be posted on the website.

• New Business:

            – Homeowner Concerns:

                        – Two new residents of 19675 Still Glen signed up to speak about the propane tank and request waiver of the $100 fine for failure to cure within 30 days. The tank has finally been removed. Hal and Pete went on site to provide the ‘proof of cure’ requirement as stated in the Covenant Enforcement Policy.

                                    – A motion was made and seconded to waive the fine despite the homeowners’ lack of communication with the HOA, as stated above, or curing the violation within 60 days per the Covenant Enforcement Policy; motion carried by a 2-1 vote.

                        – A homeowner wanted to know the status of ordering the cistern. Hal mentioned that the cistern could not be ordered until a ‘hole was in the ground.’ The project continues to move forward.

                        – A homeowner asked about common area mowing and new bulletin board status.

                                    – Wayne stated that Pete had already reached out to the contractor and mowing was scheduled for next week. Purchasing a new bb has been put on hold due to budgeting constraints but Wayne continues to research options. Mailbox drainage issues were also discussed and repairs put on hold until a budget decision can be reached.

                        – A homeowner made a request to hold Executive Sessions prior to calling the regular business meetings to order to prevent attendance disruptions for those not participating in ES.

                                    – Per CCIOA, executive sessions are to be held as ‘meetings within meetings’ when required. However, starting with the July 2023 meeting, the Board will move ES (if necessary) to the beginning of the open meetings to minimize interruptions. The Board appreciated this request and Hal thanked the owner for the idea.

• Adjournment: Due to no other business being brought before the Board, a motion was made and seconded to adjourn the regular monthly meeting at 11:08 a.m.; motion carried.