- Call to Order: The August 19, 2023, meeting of the Board of Directors was called to order at 10:00 a.m., at the Tri-Lakes United Methodist Church, Monument.
- Roll Call: The following Board members and officers were present, along with residents:
Board Members (Quorum Established)
President – Hal Goldback
Vice President – Pete Popp
Director – Wayne Gardner
Director, Secretary – Sharla Davis (Absent)
Committee Chairs:
Covenant Compliance – Sharla Davis (Absent)
Design Review – Wayne Gardner
Forestry (includes Fire Wise) – Deborah Bullock (Absent)
Infrastructure – Hal Goldback
Neighborhood Watch – Nadine Awald
Website/IT – Al Maurer (absent)
Welcome – Sandy Maurer (Absent)
Homeowners: Roy Richardson, Nancy Smith
- Reports
Reading and Disposal of Minutes: No action taken
Officers Reports:
President: Hal Goldback observed that the transformer on the Cistern site has been put in place by MVEA. Pete Popp expanded on the point, stating that the contract with Advanced Septic Solutions is in the hands of counsel and as soon as it is executed, the tank will be ordered, a lengthy manufacturing process. Expect installation in November.
Hal stated that a homeowner met him two days ago, along with a representative of Lewis-Palmer School District #38, to discuss moving the assembly point for school bus pickup and drop off, from the mail structure to the north apron, serving the cistern. Hal stated also that he had received the consent of Monument Fire District for such use.
Hal reported that the litigation filed against the Association has been resolved in favor of the Association. Mr. Richardson (Roy Richardson/Natalie Ward – Plaintiffs) objected, saying there remains an outstanding final determination that he is waiting on from their counsel. He agreed that the resolution of the court could be read, pending receipt of his counsel’s statement. The matter was turned over to Pete Popp who read the court determination, charge by charge. The court found in favor of the Association on five allegations. Richardson/Ward agreed to drop the one remaining charge against the HOA, their right to appeal, as well as their second lawsuit against the HOA, all with prejudice, in exchange for the HOA not requiring them to pay the HOA legal fees. A telephone meeting was held from the courthouse with the Board, and the directors voted unanimously to accept the proposal. The HOA paid a $5000 deductible two years ago when the lawsuit was filed, and approximately $1800 in fees on the second lawsuit. The HOA’s insurance company paid the rest of the fees. The dismissals were all with prejudice so charges cannot be brought up again. Mr. Richardson agreed.
Treasurer:
Jay Best reported the following:
The balance in the operating (checking) account stands at $12,800
The savings balance is $5,061
The reserve account balance is $124,309
The Cistern Checking stands at $4,700
And the Cistern Savings is at $320,000
Expenses paid consist of mowing in the common area and power to MVEA totaling $1,999;
Hall and Evans legal expense, $1,200; Altitude Law legal expense, $66; and, $49 for Octopus Window Cleaning to clean the mailbox structure windows. All homeowners have paid their special assessments except for five, who are all paying current. The five plans total balance stands at $5,600.
Design Review Committee:
Wayne Gardner described nine approved matters, plus one appointment to inspect and review plans for a new home on a flag lot.
Infrastructure Committee:
Pete Popp had nothing further to add, please see above.
Neighborhood Watch:
Nadine Awald reported that she has seen no reports or newsletters from the El Paso County Sheriff’s Office. Also, with only one respondent to her request for interest in a, Annual Nite Out with the Sheriff’s Office, none will occur this year.
Welcome Committee, Web Site, and Fire Wise Committee chairs were absent.
Old Business:
None was mentioned.
Adjournment: At 10:45 a.m., a motion was made by Pete Popp, seconded by Wayne Gardner, to adjourn the meeting; motion passed unanimously.